As the latest tropical storm developed in the Gulf, our Houston-area staff enacted our Disaster Contingency Plan.  Every project manager designated an alternate to continue the project to make sure we met client deadlines. Key standing features of our plan are:

  • Project alternates are always in a location not impacted by the weather event. 
  • Client records and data are stored in the cloud, so they are accessible on any laptop or mobile device through a portal log-in. The cloud server is constantly backed-up.
  • Key office locations have a mobile WIFI hotspot they can use to stay connected to the internet.
  • The safety of our staff is critical, and we set up alternate communication lines like Messenger and Skype to ensure everyone is safe and sound.

 

With technology growing every year and the risk of more natural disasters increasing, businesses need to prepare their company’s information technology and security for the risk of damages. Small businesses should plan not only physical safety but also safety for their data. Creating a contingency plan for your business is critical to secure the company’s data in the case of any disaster. Setting this plan in place before a disaster happens saves you time and money and keeps your business running. Also, include in the plan methods for communicating and accounting for your staff’s physical safety. Creating an environment where your employee’s feel valued and safe within the company is crucial for your business to thrive.

Here are some resources to help you develop your own contingency plan:

https://disastersafety.org/ibhs-news-releases/commercial-hurricane-readiness-the-human-factor-4/

https://www.sec.gov/about/offices/ocie/jointobservations-bcps08072013.pdf

http://smallbusiness.chron.com/example-business-contingency-plan-12292.html

https://www.fema.gov/media-library/resources-documents/collections/357#